Supporting iAD!
Stop chasing paperwork. Get listed faster.
6,000+
transactions / month
4,000+
hours saved for agents
6,000+
active agents
5.0
start rating - see reviews
Chasing clients by email
Four systems, none connected
Fees slipping through the gaps
Manual Material Information forms
CRM updated manually, sometimes
ID verified automatically, in minutes
One journey, everything connected
Payment collected before listing
MI captured in the client journey
CRM updated the moment it happens
Discover everything
you can do with Kotini
Branded digital platform
We give you and your clients a digital platform in your agency brand to manage the end-to-end onboarding process.
Contract signing
Get your contracts signed at the same time, and in the same system, you ask your clients to provide their ID.
ID & AML checks
Biometric identification, AML, PEPs and sanctions checks in an easy to digest report.
Material information
We gather all the material information you need to meet your obligations on autopilot.
Property insights
Collecting material information is great but we make it more powerful by drawing your attention to the things that matter.
Re-usable data
Save your clients time by passing the material information they give you to their chosen conveyancer, saving duplication.
Payment processing
Speed up and modernise how you take payments by doing it through Kotini. No more asking clients to transfer you cash.
Automated chasers
Focus on the jobs that matter, knowing Kotini is nudging your clients to finish their tasks automatically.
CRM integrations
We integrate with your CRM to reduce your sales admin time even further.
Still need convincing?
Book your free trial and find out for yourself why agency owners and their teams love onboarding their clients with Kotini.
Save even more time with our Rex integration
Book your demo to explore Kotini, how we integrate with Rex and start making your agency more efficient today.
Work smarter with Kotini
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Frequently asked questions
For estate agents, we’re a platform that helps ambitious, growing estate agencies onboard sellers and buyers. We cover everything from signing privacy policies, contracts, ID, and AML checks to upfront material property information in a single branded experience for their clients.
For sellers and buyers, we’re a platform that helps them to work with their home buying team and reduces the amount of admin they need to manage throughout their home selling and buying journey.
What makes us unique is our focus on making your end-to-end estate agent onboarding process as seamless as possible.
Other systems tend to specialise in doing one thing well, and that’s it, for example, ID & AML systems or contract signing systems. Their customers extend beyond the property industry, so they don’t spend time understanding what estate agents and the property industry need in the same way we do.
We hear this question often; many assume that the older generations are not digitally savvy. However, the oldest person to use Kotini without issue so far is 94. The platform is built to make it easy for agents, friends and family to support your less tech-savvy clients through onboarding.
We’ll leave you with this quote from Lizzy, a seller who used Kotini to onboard with her agent - “I am not great with technology but found kotini to be fairly easy to understand and not to complicated”.
We use the Property Data Trust Framework to gather identity and property information for every transaction, which means we can translate all the data we collect into the relevant legal protocol forms that conveyancers need to get started with their work.
The data we collect can be digitally sent to the client's conveyancer as soon as they're instructed. This saves the conveyancer time, enabling them to issue a contract legal pack much quicker. A faster transaction also means fewer fall throughs and improved cash flow for agents: no more paper forms, postal delays or delays in collecting this information.
Our onboarding process gathers all the information required from a seller to complete a full Property Information Questionnaire (PIQ) in real-time. Using Kotini means the seller only has to provide their information once, and estate agents can collect this remotely at any hour. The information can also be automatically transferred to your client's conveyancer, giving them what they need to progress transactions quickly.
Yes. Estate agents using Kotini can share upfront material information in two ways: digitally by inviting their buyers to onboard with Kotini and on paper with a Kotini material information pack (which can be branded) that can be printed and handed to viewers and buyers.
It's always preferable to get buyers to use Kotini to view the upfront material information as it's an auditable digital record that estate agents can rely on to prove they've met their disclosure obligations.
ID & AML checks are just one part of the onboarding process; you also need to get your privacy policies and contracts signed, collect upfront property information and sometimes do other things like taking payment for an EPC you're organising. Kotini covers all of this in one platform for you and your clients.
If you're in a lengthy contract or have already paid for a bundle of credits with an ID & AML provider, that's not an issue. We can integrate with them so you can benefit from one onboarding system, and we'll adjust your pricing to reflect that you're already paying for ID & AML checks.
We agree wholeheartedly agree! What makes a great estate agent great is the personal touch, knowledge, expertise, and skill at negotiating, but very few clients will say they love the paperwork they need to go through to get their property on the market. We take the time it takes to handle the onboarding admin off your team's hands so they can spend more time giving a personal service to your clients.
Quite simply, we take an onboarding admin fee from your client through Kotini instead of charging you.
You have control over how much you charge your clients, so you can decide whether to pass on some, all or even more of the cost of Kotini. If you charge more than our fee, you can generate an income to cover any other costs of onboarding you have outside of Kotini.
You can also choose whether to charge sellers, buyers or both.